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Invitation for Bids for Annual Rate Contract for Pest Control

Invitation for Bids for Annual Rate Contract for Pest Control

Textiles Committee, a Government organization under the control of Ministry of Textiles, Government of India, invite bids for pest control services in our office premises for pest control operation that includes specialized Anti termite treatment and general disinfestations, Rodent control treatment, dusting of man-hole chambers for the estate of Textiles Committee at Prabhadevi, Mumbai. You are also requested to inspect the area before due date of submission of this bid at Prabhadevi building on the terms and conditions stipulated herein under:


  1. The bid should be submitted along with interest free EMD of Rs.1500/- by Demand Draft/ Pay order drawn in favour of “Textiles Committee” payable at Mumbai.  Non submission of requisite EMD shall reject the bids. The EMD of unsuccessful bidders shall be returned back within 45 days after selection of successful bidder.
  2. Areas to be covered: - 1) Office Building (including Canteen, Basement, & surrounding areas like verandas, passages, etc.) 2) Auditorium & 3) Guest House Building.
  3. The contract will be entrusted only for one year from the date of order on Annual Rate Contract.
  4. The Pest control services require (i) eradication of white ants and anti terminate (ii) controlling of cockroaches and other crawling insect (iii) controlling Rats, Rodents, Goose and Mice should be done fortnightly at the above office premises, in case of any complaint, during the contract, special services should also be attended free of charges.
  5. Only GOVT. approved chemicals and fuming shall be used for eradication of the pest.
  6. If the services are found not satisfactory and fail to fulfill the agreed scope of the work    during the currency of the contract, Textiles Committee reserves the right to terminate the contract at any time without giving any reason and the Performance Security shall be forfeited.
  7. The Pest Control has to be carried out fortnightly preferably on Friday in every month at 5.30 pm.
  8. The successful bidder shall deposit 5% of total annual contract value with Textiles Committee as interest free Performance Security Deposit. In case of non satisfactory performance or breach of contract by pest control agency the performance security deposited with Textiles Committee shall be forfeited and the contract shall stand cancelled forthwith.
  9. Rates should be quoted including cost of materials and manpower on a format  attached on the company letter head signed by the authorized person.
  10. The bidder shall currently have at least 5 clients with them. The agency shall submit the list of 5 clients along with Purchase Orders and other certificates /contract awarded to them.
  11. Textiles Committee reserves the right to award the contract to Lowest Bidder No.2 in     case the Lowest Bidder No.1 backs out of the contract.  In such a case, the EMD of Lowest Bidder No.1 shall be forfeited.  In addition, Textiles Committee is at liberty to penalize the Lowest Bidder No.1 by charging the differential amount between the Lowest Bidder No.1 and Lowest Bidder No.2.  It is also at the liberty of Textiles Committee to ask the Lowest Bidder No. 2  to carry out the scope of work under the contract at the rates quoted by Lowest Bidder No.1.
  12. Interested bidders offering pest control services may visit Textiles Committee      for inspection between 10.00 am to 5.00 pm till 29.07.2016 and may contact Admn. (HK) Section at 4th floor on the above mentioned address.
  13. The bidder shall be in existence for Pest Control Business during last 3 years. The relevant document in this regard to be submitted along with bids like (3 year ITR/ITCC and company registration copy in the name of bidder only. If not on bidder’s name then authorization letter from the authorized person with signature & seal on company letter-head shall be submitted alongwith bid).
  14. The successful bidder (Pest Control Agency/Party) shall attend special services free of cost in case of any complaint raised by Textiles Committee.
  15. The Committee reserves the right to accept or reject any or all the bids without   assigning any reason thereof.
  16. The payment will be made by crossed cheque payable at State Bank of India, Worli, (N) Mumbai only after satisfactory services rendered, on quarterly basis.
  17. Submission of Bids:- The bids in sealed cover addressed to the undersigned by name should  reach this office by post/ courier/ hand delivery not later than 3.00 PM on 29/07/2016.
  18. Opening of Bids :- The bids so received before due date shall be opened on 29.07.2016 at 05.00 PM by Purchase Committee of Textiles Committee. Interested bidders, if desire so, may remain present at the time of opening of bids. 
  19. The sealed cover containing bids should be superscribed as under.:

     “Bids for Pest Control on Annual Rate Contract”      Ref. No. 89/6/2006 – AD


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